ANNUAL ACTIVITIES PLAN

SOUTHERN NEW ENGLAND CHAPTER - SOIL AND WATER CONSERVATION SOCIETY


AUGUST 
Send names of new Chapter officers to SWCS headquarters Secretary
  Develop September newsletter Newsletter Chair
  Fiscal year ends - complete financial report Treasurer
  Appoint committee chairs President
  Send letters to new officers, committee chairs and student director inviting them to the September orientation meeting President, Secretary
SEPTEMBER (Fiscal year begins)
Third Thursday  Board Meeting and Inaugural Luncheon  Board, Chairs, Student Reps
  Review Strategic Plan and identify conferences and other events, e.g. canoe trip, to be planned for the year. President Elect, All
  Publish September newsletter Newsletter Chair
  Mail subscription notices for renewal, new subscriptions Newsletter Chair
  Appoint winter meeting committee President
  Submit nominations for chapter awards All
OCTOBER 
Third Thursday Board Meeting President, Board
  Review nominations for Chapter and National Awards Awards Committee
  Continue preparations for winter meeting Committee
NOVEMBER 
Third Thursday Board Meeting President
  Continue preparations for Winter Meeting Committee
  Review and approve awards nominations Board
  File Massachusetts incorporation and annual report Treasurer
  Develop list of Legislature Environmental and Ag. Committees Committee
  Begin Chapter Annual Report Secretary
DECEMBER 
Third Thursday Board Meeting and Holiday Luncheon President
by 12/12 Submit awards nominations to headquarters Secretary
by 12/31 Annual Report prepared - sent to Ankeny, N.E. Director Secretary, Treasurer
  Continue preparations for Winter Meeting Committee
  Develop January Newsletter Newsletter Chair
JANUARY
Third Thursday Board Meeting President
by 1/15 Publish January Newsletter Newsletter Chair
  Finalize winter meeting preparations Board, Committee
by 1/15 File MA Form PC Treasurer
by 1/15 File IRS Form 990 Treasurer
  Choose delegates for the N.E. Chapter Development Workshop Board
FEBRUARY 
Third Thursday Winter Meeting Committee Chair
  Mid-year activity plan review President
  Mid-year budget review Treasurer
  Mid-year strategic plan review President Elect
MARCH 
Third Thursday Board Meeting President
  Appoint committee for Summer Meeting President
  Submit delegate & alternate for SWCS Annual Meeting Secretary
N.E. Chapter Development Workshop - Locations vary year to year Committee
APRIL 
Third Thursday Board Meeting President
  Nominate officers for next year Past President
  Submit budget requests  Committee Chairs
  Continue preparations for Summer Meeting Committee
  Develop May newsletter Newsletter Chair
MAY 
Third Thursday Board Meeting President
  Review and approve Summer Meeting plans Board, Chair
  Review and accept slate of officers for following year Board
  Publish May newsletter with ballot Newsletter Chair
  Prepare draft annual activities plan for next year President Elect
  Prepare draft annual budget for next year Treasurer
  Continue preparations for Summer Meeting Committee
  Assist with Envirothon(s), set-up display Open to all
JUNE 
Third Thursday Board Meeting President
  Review and approve next year's  Annual Activities Plan Board
  Review and approve next year's Annual Budget Board
  Finalize Summer Meeting preparations Committee, Board
  Appoint committee to count ballots President
  Review and select grant applications Board
JULY 
Prior to Summer Meeting Election ballots counted Committee
Third Thursday Summer Meeting Committee
  Present next year's Annual Activities Plan President Elect
  Present next year's Annual Budget Treasurer
  New officers assume duties  
AUGUST 
To be determined Attend SWCS National Meeting  Chapter Delegates

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